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Administrative Coordinator

Location: London

Reference: JY-AC-LN_1658496539

Package: Up to £28500 per annum + Excellent benefits


Administrative Coordinator, London

Resolve Recruitment Services are working with a client that offers a world-class global practice of engineers, consultants, and advisers. Due to growth, our client now seeks an Administrative Coordinator in their London office to provide complete administrative support to their busy teams.

The role:

  • Manage allocation of IT hardware and software, ensuring that the IT requirements of the group are notified to IT
  • Working with H&S to ensure CSCS Card compliance within the team and assisting with the booking of tests and
  • Assisting Business Development/ Marketing with creating bid submissions and preparing new and existing CVs and project sheets where applicable.
  • Carry out Project Office checks - highlighting areas of concern to Project Directors.
  • Maintain informed position on team diaries, taking messages and maintaining interfaces with external and internal contacts.
  • Creating regular team presentations for office communications and team meetings.
  • Coordinating Multi-Discipline reports - highlighting deadlines, template usage and set up, etc. Where possible, attend initial meetings with key collaborators - highlighting template needs/ requirements.
  • Arranging, attending, and taking minutes including follow up action points for internal group and client meetings for the engineering teams where applicable.
  • Arranging discipline team away days / events including organising CPDs.
  • Managing and coordinating business travel arrangements for the team working with the In-House Travel team and external Travel Management Company.
  • Organising New Starters: - inductions, equipment, run through new starter information and be the Welcome
    Coordinator for 1st day arrangements where applicable.
  • Coordinate and arrange Career Path Objective meetings for the team - twice a year.
  • Update and maintain SharePoint pages for teams.


  • Previous experience in a similar role is essential.
  • Proficient user of the MS365 suite of applications.
  • Extremely detailed oriented.
  • Proven ability to effectively prioritise workflow.
  • Excellent interpersonal, written, and oral communication skills.
  • Ability to exercise good judgement, show initiative and be proactive.
  • Ability to work independently in an organised and detailed manner.
  • High standards of ethics and confidentiality to handle sensitive information.


  • Knowledge of InDesign (desk top publishing package) - training can be provided
  • Knowledge of Photoshop and Illustrator - training can be provided
  • Additional language skills
  • Solid foundation of office experience

The package:

  • Competitive basic salary of £28,500 per annum
  • Generous holiday entitlement of 25 days per annum, exclusive of Bank Holidays.
  • Hybrid working arrangements.
  • Company Pension Scheme.
  • Life Assurance.
  • Income Protection.
  • Flexible Benefits - including Cycle scheme, Dental insurance, Optical Cover, Travel insurance and corporate discounts.
  • The client actively encourages its employees to finish at 3pm on the last Friday of each month (depending on business demands). These hours can equate to an additional 4 days leave per annum.
  • Excellent induction and ongoing support
  • A world class engineering firm that offers ongoing progression

For more information on this exciting and rewarding Administrative Coordinator career please APPLY BELOW.

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